Auditing

Risk Management Auditing

Objective: To evaluate the compliance of a client to the requirements Risk Management at workplaces.

Purpose:  The Workplace Safety & Health Act came into operation on 1st September 2006. It was extended to cover all workplaces on 1st September 2011. In accordance with the bizSAFE Programme of the Workplace Safety and Health Council, the audit will be conducted by MOM Approved WSH Auditors employed by Greencross Safety Fire & Equipment Pte Ltd. The audit covers document review, site inspection on verifying implementation of risk control measures and interview of key personnel. Documents such as training certificates, OHS Policy, risk assessment procedure, risk assessment report, safe work procedure and related communication records will be checked during the audit.    

Audit Scope:  Risk Management (Workplace Safety and Health (Risk Management) Regulations 2015)
  

SAFETY & HEALTH MANAGEMENT SYSTEMS AUDITS (CONSASS)

As per Regulation 9 of WORKPLACE SAFETY AND HEALTH (SAFETY AND HEALTH MANAGEMENT SYSTEM AND AUDITING) REGULATIONS 2009, it shall be the duty of the occupier of construction worksite to appoint a workplace safety and health auditor to audit the safety and health management system of the workplace at a frequency as specified below.

 

The audit methodology includes document review, site inspection and interview of key personnel. The man days required for audits will vary according to audit criteria adopted for different types of workplaces.

The SHMS audit will be conducted in accordance with the relevant WSH legislation and guidelines set out for each industry. The audit will evaluate the SHMS based on the WSH Act and its subsidiary legislation, as well as the following documents:

 

The audit will be conducted by SAC Accredited Auditing Organization.

The Construction Safety Audit Scoring System (ConSASS) is an audit tool which provides an independent assessment of the safety and health management system at a worksite.

ConSASS provides a profile of the development status and maturity level of each component of a worksite's safety and health management system. This helps management to better allocate resources in order to elevate standard and improve the effectiveness in managing a worksite's safety and health risks. As an assessment tool, ConSASS can be used for cross-comparison between worksites in relation to their effectiveness in managing workplace safety and health risks.

AUDIT OBJECTIVES:

1. Unified assessment method in term of standardisation of audit checklist and adoption of a common audit scoring system. This would enhance the consistency in the auditing process and allow cross comparison of worksites in terms of the capabilities in managing safety and health risk.
2. Mechanism to profile the maturity level for each element of the SHMS in a worksite. With availability of the maturity profile, the management of the worksite could systematically focus its attention to improve the weaker elements in order to elevate the overall maturity of their SHMS to manage safety and health risk.
3. Determine whether Project’s WSH Management System, or parts of it, conforms to audit criteria;
4. Determine the ability of the Project’s WSH Management System to ensure the organization meets applicable statutory, regulatory and contractual requirements
5. Determination of the effectiveness of the WSH Management System to ensure the project can reasonably expect to achieving its specified objectives
6. As applicable, identification of areas for potential improvement of the WSH Management System.

AUDITing Standards:

1. Requirements for the Construction Safety Audit Scoring System (ConSASS).

2. Code of Practice on Workplace Safety and Health (WSH) Risk Management.
 

NORMATIVE REFERENCES:

1. WSH Act
2. Relevant WSH Subsidiary Legislations
3. WSH (Safety & Health Management Systems and Auditing) Regulations 2009
4. Fire Safety (Petroleum & Flammable Materials) (Amendment) Regulations 2015
5. Relevant Approved Singapore Standards and Codes of Practices
6. Ministry of Manpower Terms and Conditions for WSH Auditing Organizations
7. Safety & Health Management Systems Manual for above Project
8. Safety & Health Procedures for above Project
9. ConSASS Audit Checklist Questionnaire
10. Audit Guidelines from WSH Council
11. Appendix 1A Factsheet of ConSASS
12. Ministry of Manpower Terms and Conditions for WSH Auditing Organizations
13. CT 17 SAC Criteria for Accreditation of Auditing Organisations
14. Risk Management (Workplace Safety and Health (Risk Management) Regulations 2015)
     

AUDIT SCOPE: 

Audit Scope covers all the work activities at the above project based on current scope of activity at site.

Application for audit:

The applicant organization should submit a request for quotation for auditing service. Information to be provided by applicant organization:

The desired scope of the audit;
Relevant details of the applicant organization, including its name and the address(es) of its site(s), its processes and operations, human and technical resources (total manpower), functions, relationships and any relevant legal obligations;
Identification of outsourced processes used by the organization that will affect conformity to requirements;
The standards or other requirements for which the applicant organization is seeking auditing services;

Application review for audit:

Upon receiving the application from the applicant organization, Greencross will conduct a review of the application and supplementary information for auditing to ensure that

Any known differences in understanding between Greencross and the applicant organization is resolved;
Greencross has the competence and ability to perform the audit activities
The site(s) of the applicant organization’s operations, time required to complete audits and any other points influencing the auditing activities are taken into account (language, safety conditions, threats to impartiality, etc.).
After reviewing the application, Greencross will inform the applicant organization’s authorized representative formally through email, whether the application has been accepted or declined. Where the application is declined, the reasons for declining the application shall be documented and made clear to the client. 
If the application is accepted, Greencross will determine the number of auditors for the audit, the competences needed to be included in the audit team and the audit duration.
Construction Safety Audit Scoring System (ConSASS) & Safety Management System (CP79: 1999) will be based on Annex 2 to Appendix 1 of CT 17.
Risk Management will be based on Annex 2 to Appendix 2 of CT 17 for Risk Management
 

AUDIT METHODOLOGY:

1. Audit Preparation;
2. Conducting the opening meeting;
3. Familiarization Tour of Project Site.
4. Communicating during the audit;
5. Collecting and verifying information;
   • Review of Documents / Records
   • Physical Inspection of Project Site
   • Interview of Key Personnel
6. Generating audit findings;
7. Preparing audit conclusions;
8. Conducting the closing meeting;
9. Preparation and Submission of Audit report

ROLES & RESPONSIBILITIES OF AUDIT TEAM:

Lead Auditor:

1. Lead the audit team.
2. Conduct opening meeting covering all relevant items as per auditing standard.
3. Review the results of previous audits, if any.
4. Ensure that audits are carried out according to requirements stipulated by Regulatory Authorities.
5. Assign the tasks to audit team.
6. Keep the client informed of audit progress.
7. Reassign work as needed between the audit team members and periodically communicate the progress of the audit and any concerns to the client
8. Where the available audit evidence indicates that the audit objectives are unattainable or suggests the presence of an immediate and significant risk (e.g. Safety), the audit team leader shall report this to the client.
9. Review with the client any need for changes to the audit scope that becomes apparent as on-site auditing activities progress.
10. Attempt to resolve any diverging opinions between the audit team and the client concerning audit evidence or findings, and record unresolved points.
11. Review audit findings with his team.
12. Conduct closing meeting covering all relevant items as per auditing standard.
13. Present audit conclusions during closing meeting.
14. Consolidate the audit report and send to WSH Auditing Department Head of WSH Auditing Organization (Greensafe International Pte Ltd).

Auditor:

1. Conduct audits according to requirements from Regulatory Authorities.
2. Carry out audits as per audit itinerary.
3. Discuss audit findings with lead auditor prior to closing meeting.
4. Follow the directions given by lead auditor.
5. Assist the lead auditor in presenting findings on clauses / elements audited by him during closing meeting.
6. Prepare and submit to lead auditor with report on clauses / elements audited by him.

Auditee(s) / Guide:

1. Establishing contacts and timing for interviews;
2. Arranging visits to specific parts of the site or organization;
3. Ensuring that rules concerning site safety and security procedures are known and respected by the audit team members;
4. Witnessing the audit on behalf of the client;
5. Providing clarification or information as requested by an auditor.

Technical Experts:

Technical Experts will be deployed as necessary for audits.

Testimony of Audit Conducted:

Greencross shall provide a testimony of the audit upon client’s request and audit report conducted to the audited client.

Processes for handling requests for information and complaints:

If audited client has any request for information and complaints, he can email to greencrosssafety@gmail.com stating clearly client name, identity & contact details of person making the request and details of complaints.

Geographical Areas of Operation

• Singapore

Request for additional information & Complaint/Feedback

• Request for addition information may be directed to greencrosssafety@gmail.com
• Complaint or feedback may be directed to greencrosssafety@gmail.com
• An acknowledgement of receipt of the request, complaint or feedback will be sent to the sender.
• Additional information requested may be approval at the discretion of.
• For complaint received, Learners Hub will evaluate the complaint and take necessary action(s) to address the complaint. Learners Hub will feedback to the complainant on the action(s) taken.

Impartiality

Greencross Safety Fire & Equipment Consultants Pte Ltd understands the importance of and is committed to impartiality in providing the Services an shall not allow commercial, financial and other pressures to compromise impartiality. Greencross Safety Fire & Equipment Consultants Pte Ltd manages any conflict of interest to ensure objectivity of its audit. View our full policy here.

COMPLAINTS & fEEDBACK

Request for addition information may be directed to greencrosssafety@gmail.com
Complaint or feedback may be directed to greencrosssafety@gmail.com
An acknowledgement of receipt of the request, complaint or feedback will be sent to the sender.
Additional information requested may be approval at the discretion of.
For complaint received, Greencross will evaluate the complaint and take necessary action(s) to address the complaint. Greencross will feedback to the complainant on the action(s) taken.
 

usE OF gREENCROSS NAME & MARK

Auditee does not use or permit the use of the Greencross audit report or testimony or the Greencross mark in communication media such as the Internet, brochures or advertising, or other documents;
Auditee does not make or permit any misleading statement regarding the audit;
Auditee does not use or permit the use of an audit report or testimony or any part thereof in a misleading manner.